Coordinating, We Got Your Back
We get asked quite often what exactly our coordinating services include, or what coordinating even means? We’ll break all of that down for you here, but if there is anything you need clarity on please don’t hesitate to ask!
Coordinating services are included in a few of our packages. As coordinators we focus on making sure your day runs as smoothly as possible. Our job is to take the stress off of the couple on their special day. We direct our attention towards the wedding party and timeline. We will be your constant companion, through the 30, 60 and, 90 day meetings prior to your wedding. We will also be by your side during the rehearsal and of course, the entire day of your wedding. Our phones are always on us and we’re happy to discuss any questions or concerns that may pop into your head on your drive home from work.
We love our role as coordinators and take it very seriously. So, please note that only New Holland Parlor staff, license and insured florists or other vendors will have access to decorating dining tables, arbors, and small details. We want you to enjoy this special time as much as possible so we’ll take your guest book and seating chart and place them out for you.
We understand you have your own vision for your big day. Let’s discuss everything you dream of having at our 30, 60, and 90 days meetings so we’re able to bring it to life for you!
There are a few things we want to be clear about!
There is a difference between coordinators and wedding planners. A wedding planner typically oversees the entire event from start to finish, assisting with budget management, vendor selection, and design concepts. They work closely with couples to bring their vision to life, handling logistics and ensuring everything runs smoothly on the big day. On the other hand, a wedding coordinator primarily focuses on the execution of the event itself. They step in closer to the wedding date to finalize details, coordinate vendors, manage timelines, and troubleshoot any issues that may arise during the ceremony and reception. While planners guide the entire planning journey, coordinators ensure that all the meticulously planned elements come together seamlessly on the wedding day. If you have any questions or need a little more clarity please let us know! We know it can be confusing.
As wedding coordinators we do not devote our attention to things such as making announcements, playing music, catering set up and clean up, serving and refreshing alcohol/ drinks. Although we will be in constant contact with your DJ and caterer/bartenders to assure they are in the loop and on time, we do not take the roles of other vendors.
If you have specific needs that need to be met, please communicate any concerns with us and we will be happy to work them into your timeline.
If you have chosen the Party Starter package, unfortunately, your coordinator cannot be your mom or aunt who has offered to help out on the day. Your coordinator must be licensed and insured to be approved by Nhp staff. Since our building is over 9000 ft.² of event space, you may get a little lost or not know where everything is which is why we are happy to help you find your way. If you would like to hire us as an add-on to the Party Starter package, let us know and we can give you pricing!